Corporate Paralegal

Who We Are:
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

What You Will Do:
The Senior Corporate Paralegal will support attorneys in complex transactional matters, including mergers and acquisitions (M&A), private equity, venture capital, securities, debt/finance and general corporate governance. This role involves assisting with due diligence, preparing legal documents, maintaining corporate records, and liaising with clients and third parties. The ideal candidate will have a strong background in corporate law, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Essential Job Requirements:

Transactional Support

• Heavy Capitalization Management
  • Prepare and maintain capitalization tables and track stock options and equity compensation through Carta, Pulley, AngelList, ShareWorks.
• Assist in drafting and filing corporate documents, including entity formations, amendments, mergers, and dissolutions.
• Conduct due diligence, including reviewing and summarizing contracts and corporate records.
• Draft initial versions of closing certificates, board and stockholder resolutions, and other essential transactional documents, including those related to M&A.
• Maintain closing checklists and assist with closing logistics, including obtaining signatures and assembling closing volumes through programs such as Litera.
• Assist with preparing SEC filings (e.g., Forms S-1, 10-K, 10-Q, 8-K) and Blue Sky/securities filings.

Corporate Governance

• Manage corporate records, including maintaining board/stockholder minute books, tracking board meetings, and preparing resolutions.
• Assist in drafting simple minutes, consents, and resolutions based on attorney instructions.
• Ensure accurate company data is maintained in corporate records, including officer and director information.
• Handle statutory filings and corporate compliance matters, including UCC filings and tax-related forms.
• Oversee the maintenance of LLC and corporate books and records, including incentive equity grants, consents, minutes, and other relevant documentation, ensuring compliance with legal and regulatory requirements.

Securities & Compliance

• Prepare and maintain securities documentation, including stock option grants, restricted stock grants, and warrants, both in Carta and externally.
• Coordinate with third parties for filings and ensure compliance with reporting deadlines for private and public companies.
• Assist with private placements, investor questionnaires, and regulatory filings.

Administrative & Research Duties

• Conduct legal research using resources like Westlaw and LexisNexis to assist with regulatory and jurisdictional matters.
• Order lien searches, summarize results, and maintain accurate records of company data.
• Track key dates and deadlines, ensuring timely filings and compliance.
• Order and distribute certified copies, good standing certificates, and other necessary documents.

Peer Training & Knowledge Sharing

• Lead training initiatives to ensure compliance with corporate legal standards and best practices.
• Assist in onboarding and mentoring junior paralegals, providing guidance on procedures, processes, and legal documentation.
• Develop and conduct training sessions for team members on corporate law developments, legal research tools, and internal protocols.
• Collaborate with senior paralegals, ECVC Associate Director and attorneys to identify training needs and create tailored programs for the paralegal team.

Skills, Knowledge, and Abilities: 

• Bachelor’s degree required; Paralegal certification preferred.
• Minimum 3-5 years of experience as a corporate paralegal, with a focus on ECVC, M&A, private equity, and securities.
• Excellent written and oral communication abilities.
• Proficiency in Microsoft Office Suite, iManage, DocuSign, and deal management software (such as Carta, Pulley, AngelList, ShareWorks).
• Familiarity with Blue Sky compliance, UCC filings, and SEC reporting.
• Strong leadership and ability to train and mentor colleagues on job responsibilities, ensuring efficient knowledge transfer and skill development.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Attention to detail and ability to manage complex transactions.
• Strong initiative, resourcefulness, and the ability to work independently and in a team environment.
• Proactive and client-service-oriented approach to problem-solving.
• Commitment to high standards of legal service and professionalism.

Office Location: Roseland, NJ/Palo Alto, CA/New York, NY/Washington, DC
Schedule: Full-time / Flexibility to work overtime and weekends as needed, especially during deal closings.

Amount of Travel Required: None  

For candidates meeting the requirements, the expected base salary is $120,000 to $140,000. The range provided is the salary that Lowenstein Sandler in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location. Our benefits package includes coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off.

Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.  

Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.

Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.